Company Name HB Search Ltd (The Company)
Company contact Details 21 Heythrop Drive, Heswall, Wirral. CH60 1YQ
Document DP5A Privacy Notice (when personal data is obtained from the data subject) Topic
Data Protection Date July 2021
The Company is a recruitment business which provides work-finding services to its clients and work Seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so the company acts as a data controller.
You may give your personal details to the company directly, such as on an application or registration form or via our website, or we may collect from another source such as job boards. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work finding services and/or information relating to the roles relevant to you we will only use your personal data in accordance with the terms in the following statement.
1. Collection and use of personal data
a. Purpose of processing and legal basis
The company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purpose of providing you with work finding services. The legal bases we rely upon to offer these services to you are:
b. Legitimate Interest
Our Legitimate interest in collecting and retaining your personal data is described below:
As a recruitment business and recruitment agency HB Search Ltd introduces candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process.
In order to support our candidates career aspirations and our clients resourcing needs HB Search require a database of candidate and client personal data containing historical information as well as current resourcing requirements.
To maintain, expand and develop our business HB Search need to record the personal data of prospective candidates and client contacts.
c. Recipient/s data
The Company will process your personal data/or sensitive personal data with the following recipients:
• Our clients who are potential employers
d. Statutory/contractual requirement
Your personal data is not required as part of a statutory/or contractual requirement, and/or a requirement necessary to enter into a contract.
2. Date Retention
The Company will retain your personal data only for as long as necessary. Different laws require us to keep data for different periods of time.
The conduct of Employment agencies and employment business regulations 2003, require us to keep work seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
3. Your rights
Please be aware you have the following data protection rights:
• The right to be informed about the personal data the company processes on you
• The right of access to the personal data the company processes on you
• The right to rectification of your personal data
• The right to erasure of your personal data in certain circumstances
• The right to restrict processing of your personal data
• The right to data portability in certain circumstances
• The right to object to the processing of your data that was based on public or legitimate interest
• The right not to be subjected to automated decision making and profiling
• The right to withdraw consent at any time
4. Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact our data protection officer via email – luke.ellis@hbsearch.co.uk
Copyright © 2021 HB Search Ltd - All Rights Reserved.
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